Employees submit expense claims from the app with a photo of the bill, policy limits are checked automatically, managers and finance approve in a clear workflow, and reimbursements are paid with salary. No paper vouchers, no lost bills.
From the bill in an employee’s hand to the reimbursement in their bank account, every step tracked.
Snap the bill in the app and submit in seconds.
Travel, hotel, meals, conveyance, phone and more.
Per-km rates for two-wheelers and cars.
Policy limits by grade and category, checked automatically.
Flags the same bill claimed twice.
Manager, department head and finance, by amount.
Approvers are notified so claims are not left pending.
Request advances and settle them against claims.
Approved claims paid with salary or separately.
Company GSTIN on bills to protect input credit.
Spend by category, department and employee.
Claim, track status and approve on the go.
From submission to payout, the screens employees, managers and finance use.
Employees add expenses with bill photos, see their claim status at every step, and get paid with salary.
Managers and finance see each line, the bill image and the policy limit side by side, then approve, query or reject.
Spend by category, department, project and employee, with pending and paid claims at a glance.
Employees add each expense with a photo of the bill, the category and the business purpose, right after they spend, instead of collecting paper at month-end.
Set limits once by grade and category. Claims over the limit, late claims, missing bills and duplicates are flagged before anyone approves, so managers don’t have to police the policy.
Route each claim to the right people based on amount and department. Approvers are notified, can see the bill and policy limit, and can approve, send back with a query, or reject.
Approved claims are paid with the next salary or as a separate payout. Travel advances are tracked and settled against claims, so nothing is left open.
Reimbursement of actual business expenses with bills is not taxable salary, while fixed allowances are. Capturing the company GSTIN on invoices helps finance claim input tax credit where the law allows.
See spend as it happens instead of at quarter-end, and find out which teams, categories or trips drive costs.
Travel, client meetings and conveyance claimed from the road.
Site visits, local travel and small purchases with bills.
Flights, hotels and daily allowances with advances.
Clean, policy-checked claims ready to book and pay.
We study your expense policy, categories, limits and approval chain.
We set up categories, grade-wise limits and approval rules, and connect payout to payroll.
Employees get the app, approvers get notifications, and finance gets clean claims from day one.
Expense management software lets employees submit business expenses with bills, checks them against company policy, routes them for approval and tracks reimbursement, replacing paper vouchers and spreadsheets.
Yes. Employees add expenses in the GoHRMS mobile app with a photo of the bill, the category and the purpose, and can track the status of every claim.
Yes. You can set limits by grade, category and city, along with a claim deadline. Claims that go over the limit, miss a bill or repeat a bill are flagged for the approver. Start from our free expense policy template.
Claims go to the approvers you define, such as the reporting manager, department head and finance, with rules based on the claim amount. Approvers are notified and can approve, query or reject from the web or app.
Approved claims can be paid with the next salary through GoHRMS payroll or as a separate payout. Taxable items are routed through payroll so TDS is deducted.
Reimbursement of actual official expenses supported by bills is generally not taxable salary, in both tax regimes, while fixed allowances paid without bills are taxable. See our expense tax and GST guide.
Yes. Employees can request advances, which are approved and then settled against their expense claims, so open advances are always visible.
Capturing the company GSTIN and a proper tax invoice on eligible expenses such as flights, hotels and cabs helps finance claim input tax credit where the law allows; items like food and beverages remain blocked.
Expense claims are included in GoHRMS plans, which start at ₹2,500 a month for up to 50 employees. See pricing or request a demo.
Every module shares one employee record, so data flows between them without re-typing.
See claims, limits, approvals and payouts working together in a free 30-minute demo.